Choir Policies

Equality and Diversity Policy Statement: Eccles Community Choir  

In carrying out its functions, Eccles Community Choir is committed to promoting equality of opportunity for all, and to ensuring that no individual is discriminated against in the planning and delivery of any of our activities.  We therefore aim to ensure that the values of equality, diversity, and respect for all are embedded into everything that we do.

We recognise our responsibilities under the Equality Act 2010, and are committed to meeting them in full. We believe that a culture that embraces equality and values diversity will help us to ensure that everyone feels involved and included in our plans, programmes and activities.

We aim to create an environment which respects and welcomes everyone, and in which no form of bullying, harassment, disrespectful or discriminatory behaviour is tolerated by anyone towards anyone. This particularly applies in relation to the ‘protected characteristics’ named in the Equality Act 2010.

We will seek to create an environment in which diversity and the contributions of all staff, volunteers and members are recognised and valued in all that we do. In this way we hope to provide an example of good equality practice and promote community cohesion.


Eccles Community Choir Safeguarding Policy and Procedures

Name of organisation: Eccles Community Choir

Eccles Community Choir is an award-winning community choir, established in 2009. Under the leadership of renowned musical director Angela Rowley and with the support of accompanist John Stott, we perform regularly at ECHO as well as a range of other venues. We are open to all adults – there are no auditions- and subscriptions are kept as low as possible to keep the choir accessible to all. The choir benefits the wellbeing of its members and provides the opportunity for wholesome family entertainment and social activity for the people of Salford and beyond. More information is available at


Safeguarding is everyone’s responsibility, making our safeguarding policy and procedures a requirement of and a commitment by the choir.

Eccles Community Choir recognises Salford Council’s Principles for safeguarding:

  • Empowerment– presumption of person-led decisions and informed consent.
  • Prevention– it is better to take action before harm occurs.
  • Proportionality– proportionate and least intrusive response appropriate to the risk presented.
  • Protection– support and representation for those in greatest need.
  • Partnership– local solutions achieved through services working with their communities. Communities have a part to play
    in preventing, detecting and reporting neglect and abuse.
  • Accountability– accountability in delivering safeguarding.
  • Transparency– transparency in delivering safeguarding.



1.    Introduction




Eccles Community Choir makes a positive contribution to a strong and safe community and recognises the right of every individual to stay safe.




Eccles Community Choir comes into contact with adults who may include vulnerable adults through the following activities: choir practice sessions and concerts.


The types of contact with adults will be general, and related to singing and performing in a controlled environment under the direction of the Musical Director.


This policy seeks to ensure that Eccles Community Choir undertakes its responsibilities with regard to protection of children and / or vulnerable adults and will respond to concerns appropriately. The policy establishes a framework to support paid and unpaid staff in their practices and clarifies the organisation’s expectations.

2.    Definitions Safeguarding is about embedding practices throughout the organisation to ensure the protection of children and / or vulnerable adults wherever possible. In contrast, child and adult protection is about responding to circumstances that arise.




Abuse is a selfish act of oppression and injustice, exploitation and manipulation of power by those in a position of authority. This can be caused by those inflicting harm or those who fail to act to prevent harm. Abuse is not restricted to any socio-economic group, gender or culture.

It can take a number of forms, including the following:

·                                             Physical abuse

·                                             Sexual abuse

·                                             Emotional abuse

·                                             Bullying

·                                             Neglect

·                                             Financial (or material) abuse


Definition of a child

A child is under the age of 18 (as defined in the United Nations convention on the Rights of a Child).


Definition of Vulnerable Adults

A vulnerable adult is a person aged 18 years or over who may be unable to take care of themselves or protect themselves from harm or from being exploited.

This may include a person who:

·                     Is elderly and frail

·                     Has a mental illness including dementia

·                     Has a physical or sensory disability

·                     Has a learning disability

·                     Has a severe physical illness

·                     Is a substance misuser

·                     Is homeless


3.    Responsibilities All members of the choir have responsibility to follow the guidance laid out in this policy and related policies, and to pass on any welfare concerns using the required procedures.




We expect each choir committee member and staff to promote good practice by being an excellent role model, contribute to discussions about safeguarding and to positively involve people in developing safe practices.


Additional specific responsibilities


The Committee has the responsibility to ensure that:

·         the policy is in place and appropriate

·         the policy is accessible

·         the policy is monitored and reviewed

·         sufficient time and resources are allocated to ensure that the policy can be effectively implemented


The Committee and Musical Director have the responsibility to ensure that:

·         the welfare of vulnerable adults is promoted

·         concerns about safeguarding can be received and responded to seriously, swiftly and appropriately

·         concerns about responses can be taken forward.


4.    Implementation The scope of this Safeguarding Policy is broad ranging and in practice, it will be implemented within all activities of the choir and within the constitution of the choir.





5. Professional boundaries

Professional boundaries are what define the limits of a relationship between the Musical Director, the Committee members and the choir membership. They are a set of standards we agree to uphold that allows this necessary and often close relationship to exist while ensuring the correct detachment is kept in place.




Eccles Community Choir expects staff and Committee Members to protect the professional integrity of themselves and the organisation.


The following professional boundaries must be adhered to:

  • gifts may only be provided by the organisation as part of planned activity
  • personal conduct will be respectful and responsible, refraining from coarse or abusive language and in accordance with the Constitution of the choir


Contact with Choir Members

The Musical Director and Committee will hold contact information for each choir member to enable communication of information which is relevant to the choir’s activities.


Contact details will not be passed on to any third party without the express permission of any choir member.


The choir has a Facebook page for the exclusive use of choir members and the safeguarding policy of the choir will be respected by anyone posting to this Facebook page.


The Choir website and blog will be publicly available to promote the choir and it will be presented in a manner which respects the professional boundaries and safeguarding policy of the choir.


The staff and the committee will neither offer to take, nor accept responsibility for any valuables on behalf of a choir member.

 6. Reporting

The process outlined below details the stages involved in raising and reporting safeguarding concerns at Eccles Community Choir




Communicate your concerns with The Musical Director or a member of the Choir Committee


Seek medical attention for the vulnerable person if needed

In an emergency or where it is believed a serious criminal act has taken place,

·  Telephone 999.

·  Tell them if you think it might be adult abuse

·  Take any action you can to secure any possible evidence for police examination

·  Make sure the individual or yourself are safe – do not put  yourself in danger

·  If the individual is injured seek immediate medical treatment.  Tell the ambulance personnel or
Accident and Emergency staff that this is a potential adult abuse situation.



Discuss with vulnerable person.

Obtain permission to make referral if safe and appropriate

·  listen to them carefully to ensure you understand,

o what has happened to them,

o how and when it happened

·  make a written record of this as soon as possible using the person’s own words as far as possible

·  do not proceed to investigate the matter themselves and in no circumstances should they
approach or discuss the matter with the alleged perpetrator



if needed seek advice from the Adults helpdesk; telephone numbers to ring:

  • 0161 909 6517 during normal working hours and
  • 0161 794 8888 outside these times


Complete the Local Authority Safeguarding Vulnerable Groups Incident Report Form if required  and submit to the local authority within 24 hours of making a contact


Ensure that feedback from the Local Authority is received and their response recorded.



7. Allegations Management  



Eccles Community Choir recognises its duty to report concerns or allegations against anyone within the organisation.


The process for raising and dealing with allegations is as follows:


First step: Any member is required to report any concerns in the first instance to the choir committee. .A written record of the concern will be completed by the Choir Committee


Second step: contact local authority for advice.


Eccles Community Choir recognises its legal duty to report any concerns about unsafe practice by any of its paid or unpaid staff to the Independent Safeguarding Authority (ISA), according to the ISA referral guidance document



8. Monitoring The organisation will monitor the following Safeguarding aspects:




·         Monitoring whether concerns are being reported and actioned

·         Checking that policies are up to date and relevant

·         Reviewing the current reporting procedure in place



9. Managing information Information will be gathered, recorded and stored in accordance with Data Protection Legislation




All staff must be aware that they have a professional duty to share information with other agencies in order to safeguard children and vulnerable adults. The public interest in safeguarding children and vulnerable adults may override confidentiality interests. However, information will be shared on a need to know basis only, as judged by the Chairman of the Choir.


Choir members cannot promise the person making a disclosure or their families/carers that they will keep secrets in relation to disclosures of abuse.


10. Communicating and reviewing the policy Eccles Community Choir will make choir members  aware of the Safeguarding Policy through the following means: Annual General Meeting,



Email distribution

This policy will be reviewed by The Choir Committee once every year and when there are changes in legislation.


Last Reviewed: April 2019




The policy of Eccles Community Choir is to provide and maintain a safe and healthy workplace by ensuring that safe equipment and safe activities are provided for our two employees and all members of the choir. We will also provide suitable and sufficient information, instruction, training and supervision as is necessary to ensure the health and safety of our members and this shall include suitable and sufficient welfare, sanitary and working facilities as required.


All members of Eccles Community Choir  have a duty to ensure that they conduct themselves in a safe manner and that their acts or omissions do not cause harm to themselves or others that may be affected by our activities; including other choir members, visitors and audience members. Choir members will be encouraged to bring to the attention of the Choir Committee any concerns regarding any health and safety issues.


Eccles Community Choir recognises its duty of care towards others that are not in our choir. These people include; visitors and audience members who have reason to come into contact with our activities. These persons will be given suitable and sufficient information and instructions to ensure their health and safety. The actions of visitors and audience members will be controlled in such a way so as not to cause harm to our membership or to themselves. We will:

  • Ensure so far as is reasonably practicable the health, safety and welfare at choir practice sessions and concerts of our employees, members and others who may come into our company.


  • make arrangements for ensuring, so far as is reasonably practicable, the safety and absence of risks in connection with the use, handling, storage and transportation of articles relevant to the activities of the choir.


  • provide information, instruction, training and supervision as is necessary to ensure so far as is reasonably practicable the health and safety at work of our employees.


  • as far as is reasonably practicable, will maintain any place of choir activity in our control in a safe manner and maintain safe access and egress from it.


  • provide and maintain so far as is reasonably practicable a safe environment with adequate facilities and arrangements for the welfare of our  members and others who enter the venues where we practice or perform.


  • ensure so far as is reasonably practicable the health, safety and welfare at work  of our employees and choir members and others who may come into our company.

We believe eve that this Health and Safety Policy complies with the requirements of the Health and Safety at Work etc Act 1974 and will be subject to a regular review annually or when there are any significant changes.


Overall Responsibility for Health and Safety in Eccles Community Choir  rests with The Choir Committee


GDPR: In order to operate, Eccles Community Choir needs to gather, store and use certain forms of information about individuals.

These can include members, employees, contractors, suppliers, volunteers, audiences and potential audiences, business contacts and other people the group has a relationship with or regularly needs to contact.

The Choir’s Data protection and retention  policy explains how this data will be collected, stored, and used in order to meet Eccles Community Choir data protection standards and comply with the General Data Protection Regulations (GDPR).